Event Planning Prompts

Write a comprehensive event brief for [event name]. Include: event overview and objectives, target audience and expected attendance, date/time/location options, budget range, format and agenda outline, AV/production requirements, catering requirements, branding/theme direction, deliverables and success metrics, and decision timeline. For internal use to get stakeholder buy-in.

Create a run of show document for [event name] on [date]. Duration: [X hours]. Include: a timeline from venue access to venue out, each programme element with start time, duration, owner/MC cue, AV/tech notes, and speaker/performer transition notes. Flag critical timing moments. Format: column layout suitable for event day use.

Write a venue RFP for [event type] for [approximate number] guests on [date range]. Include: event overview, space requirements (main stage area, breakout rooms, networking space, catering area), AV requirements, catering preferences, accommodation needs (if residential), accessibility requirements, desired location, budget range, and submission deadline.

Write a post-event report template for [event type]. Include: executive summary, event objectives vs. outcomes, attendance figures (registered/actual), budget summary (actual vs. planned), programme highlights, key metrics (NPS score/feedback summary), what went well, areas for improvement, vendor performance notes, and recommendations for next time.